At Pittsburgh Institute of Aeronautics (PIA), we are proud to be a leader in aviation and technical education, preparing students for high-demand careers in the aerospace and transportation industries. We are currently seeking a friendly, organized, and tech-savvy Receptionist/Administrative Assistant to serve as the welcoming face of our Pittsburgh campus. This role is ideal for someone who enjoys working in a dynamic environment, is passionate about providing excellent service, and thrives on keeping things running smoothly behind the scenes. If you’re a multitasker with strong communication skills and a knack for organization, we’d love to hear from you.
Key Responsibilities
- Serve as the first point of contact for visitors and callers.
- Greet and check in scheduled and unscheduled guests, directing them appropriately.
- Answer and route incoming phone calls.
- Prepare and manage outgoing mail, email, faxes, and express shipments.
- Sort and distribute incoming mail and faxes.
- Coordinate meetings and prepare facilities as needed.
- Organize and maintain files, invoices, and correspondence.
- Monitor and maintain office supplies and equipment.
- Assist with general inquiries and support various departments.
- Maintain kitchen organization and cleanliness daily.
- Use Salesforce to manage student recruitment mailers and records.
- Support data entry and other administrative projects.
- Perform other related duties as assigned.
Qualifications
- High School Diploma or equivalent required; Associate degree preferred.
- 1–3 years of experience in administrative support or a related field.
- Excellent interpersonal, phone, and written communication skills.
- Strong organizational skills and attention to detail.
- Proficiency in Microsoft Office applications.
- Comfortable using technology; Salesforce experience is a plus.
- Ability to manage multiple tasks efficiently and maintain confidentiality.
Benefits include:
- Medical
- Vision
- Dental
- Retirement with company match
- Life Insurance
- Voluntary Coverages
- Life Insurance
- Hospital Indemnity
- AD&D Insurance
- Critical Illness Insurance
- Identity Theft Insurance
- Prepaid Legal
- Pet Insurance
- Employee Assistance Program
- Paid Time Off
