Crane Aerospace and Electronics has an exciting opportunity for an Executive Assistant to the President at our Lynnwood, WA location.

About Crane:

Crane Aerospace & Electronics supplies critical systems and components to the aerospace and defense spanets. You’ll find Crane Aerospace & Electronics in some of the toughest environments: from engines to landing gear; from satellites to medical implants and from missiles to unmanned aerial systems (UAS).

Located in the epicenter of United States aviation manufacturing, our Crane Aerospace & Electronics Lynnwood, Wash., facility delivers industry-leading aerospace & defense power and fluid solutions. Our products are rugged enough to fly 5 billion miles from Earth on NASA’s New Horizons spacecraft and innovative enough to be featured on Eviation’s Alice all-electric aircraft. You’ll join a group of aerospace professionals committed to engineering excellence and work in a community tucked between the idyllic Puget Sound and Cascade Mountains. Start the next chapter of your career with Crane Aerospace & Electronics!

Job Summary:

The Executive Assistant to the President will provide high-level administrative support, ensuring the efficient operation of the President’s office. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion. The ideal candidate will be a proactive problem solver with excellent communication skills and a strong ability to manage multiple priorities.

Essential Functions:

• Professionally represent the company President when interfacing with customers, organizing company events, reviewing correspondence and responding to inquiries made to the President.
• Create effective working relationships with the Crane Corporate staff and their respective executive assistants. Ensure that corporate staff visits to A&E sites have solid planning and execution.
• Create effective working relationships with the Assistants of key customer executives. 
• Work closely with the A&E VP of Sales and Marketing to create and maintain a customer contact plan for the A&E President.  This includes regularly scheduled phone calls, face-to-face meetings, and reminders for special dates for customers (e.g. Birthdays, anniversaries, etc).
• Provide proactive follow-up on action-items assigned by President to any member of the A&E staff. Ensure these actions are completed on a timely basis.
• Complete special product as assigned by the President. May include creative problem solving, progress oversight, working with multiple company departments and extensive company research
• Confidentiality – the executive assistant will have access to company confidential information.  Maintain the highest integrity and confidentiality of all sensitive information.

Strategic Planning:

• Organizes and coordinates staff meetings, off-sites and org events
• Given little to no direction, is free to explore and determine methods to accomplish objectives that support department vision or goals or increase leader capacity
• Serve as the primary point of contact between the President and internal/external stakeholders to address questions and research requests between the executive, his/her peers and his/her leadership team. Handle correspondence, draft emails, and prepare reports and presentations.
• Understand business goals and organizational priorities

Travel and Company Meetings:

• Leads the travel arrangements for multiple executives (domestic and international) both in and outside the department. Publishes agenda, prepares travel docs and proactively manages disruptions in travel plans
• Develop itineraries and agendas for executive travel, including scheduling flights, securing travel documents (e.g. VISA’s), arranging other transportation, and booking accommodations.  Monitor the progress of executive travel to ensure that changes are managed proactively
• Actively seek to improve professional skill set and capabilities through active engagement in industry status, educational opportunities, and membership in relevant professional organizations
• Attend regular A&E staff meetings and capture/maintain action items in a standard format. Follow-up with action owners to ensure that items are completed on a timely basis
• Make arrangements for standard company meetings such as AOP, IC, Strategic Planning, etc.
• Prepare and submit all expense report for the president
• Assist in planning and coordinating company events

Schedule and Email Management:

• Actively maintain & manage the A&E president’s personal schedule using Microsoft Outlook. Ensure that standing meetings are maintained, ensure that sufficient personal working time is reserved for the president, and make schedule adjustments to accommodate emergent meetings 

• Provide daily/weekly schedule reminders to the president to ensure appointments are kept on time 

• Monitor the president’s incoming business e-mail. Work closely with the president to ensure that all correspondence from Customers, Crane executives, and A&E employees are addressed on a timely basis 

• Sets annual calendar with key business cycles in mind and proactively identifies calendar dependencies

Presentations and Reports:

• Assist the President with the creation of professional presentations to be used in both external and internal communications 

• Conduct research and gather information to support the President’s decision-making process. 

• Establish and assist President with the management of regular reports – such as the weekly President’s report – to ensure timely and complete submittal 

• Provide the president with soft and hardcopy summaries of key reports and KPI’s for the A&E Business

Support of other A&E Leadership Team Members:

• As time allows, provide support to the A&E VP of Finance, VP Sales and Marketing, VP HR, and VP Operations

Non-Essential Functions:

• Identify opportunities to improve and streamline the quality and efficiency of work and aid management in the implementation of organizational change

Minimum Qualifications:

• Experience: Eight (8) or more years of experience supporting an executive level position(s)
• Education/Certification: Bachelor’s degree 
• Knowledge: High level MS Office proficiency (Outlook, Word, Excel and PowerPoint)
• Skills/Abilities: Strong customer service, interpersonal, and leadership skills; Self-directed and able to perform assignments independently; Demonstrated pro-active approach and flexibility with change; Ability to multitask and prioritize a heavy workload; Ability to establish and maintain effective working relationships with internal staff and outside professionals
• Eligibility Requirement: This position may require access to Controlled Data or Information. Where the position requires such access only US Persons will be considered. As a US Department of Defense contractor, we are bound by International Traffic in Arms Regulations (ITAR).

Preferred Qualifications:

• Executive or senior level administrative /project management experience in a business environment 

Working Conditions:

• Standard office environment
• Work requires substantial visual concentration on detail
• Working conditions are normal for a manufacturing environment
• Manufacturing operations may require the use of safety equipment to include but not limited to: eye safety glasses, gowning, masks, hearing protectors, heel/wrist straps and any other required PPE
• May be exposed to unusual environmental conditions such as loud noises, cold temperatures, confined spaces, dust or fumes
• Flexible and willing to work overtime outside of typical office hours if necessary
• Standing: 5 *percentage is approximate and may vary depending on work task
• Sitting: 95 *percentage is approximate and may vary depending on work task
• Lifting (in pounds): up to 25 pounds
• Pushing (in pounds): up to 25 pounds
• Mental/Visual: use of computer and basic office equipment
• Workspace: cubicle/desk

Top Benefits:

Salary range: $118,900 - $155,500. Several factors contribute to actual salary, including experience in a similar role or performing comparable job responsibilities, skills, training, and other qualifications. Some roles may be eligible for participation in performance-based bonus programs. 

As a team member at Crane Aerospace and Electronics, you’ll enjoy:

• Benefits: Health care, dental, vision, life and disability insurance starting the first day of the month
• Time Off: 15 days of paid time off that start accruing your first day at Crane and 12 paid holidays per year.
• 401k Retirement Plan: 401k plan with company match
• Education Reimbursement: eligible after 90 days of employment

You can see a list of our benefits at https://www.craneae.com/company/careers or visit our website at www.CraneAE.com for more information on our company and great opportunities.

We are committed to operational excellence and world class processes.  We employ Lean manufacturing techniques to optimize manufacturing efficiency and accuracy on all product lines. Our products are known for their technical strength, proven reliability and overall value.

In our efforts to maintain a safe and drug-free workplace, Crane Aerospace & Electronics requires that candidates complete a satisfactory background check.  FAA sensitive positions require employees to participate in a random drug test pool.

This description has been designed to indicate the general nature and level of work being performed by employees within this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Crane Company is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, religion, sex, national origin, marital status, age, sexual orientation, gender identity, disability, pregnancy, medical condition, genetic information, protected veteran status or any other characteristic protected under federal, state, or applicable local law.

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